Terms / Policies / Procedures
The Lakeland Hills Family YMCA offers an array of summer day camp experiences guaranteed to meet the needs of all children. A professionally trained staff dedicates themselves to providing children with top quality programs that focus on developing the whole child. Children will learn to socialize, cooperate, make decisions, build self-esteem, and challenge themselves. Children love the opportunity to explore unique outdoor experiences and welcome the chance to have control over part of their day.
YMCA CHARACTER DEVELOPMENT
The Y’s commitment to character development makes it extraordinarily valuable to the communities and people it serves. Building on this commitment and making it part of everyday operations and programming are our challenges.
The mission of the Lakeland Hills Family YMCA is to put Christian principles into practice through programs and services that promote youth development, healthy living and social responsibility for all.
In a challenging world, the Lakeland Hills Family YMCA day camp tries to guide children in making the right decisions, building self-esteem and displaying empathy and compassion for others. Our staff promises to demonstrate and develop the Four Core Values of the YMCA in all aspects of working with the children, but staff alone cannot make the difference. A strong partnership between parents and staff, including the support and reinforcement of our values must be present in order to foster the growth of happy, confident, and caring children. The Y’s commitment to character development makes it valuable to the camp community. Our day camp seeks to promote these core values in every experience and relationship.
- CARING: To be sensitive to the well-being of others, and to love others.
- HONESTY: To tell the truth; to act in such a way that you are worthy of trust; to have integrity; and to make sure your choices match your values.
- RESPECT: To treat others as you would have them treat you; to value the worth of every person, including yourself.
- RESPONSIBILITY: To do what is right, what you ought to do; to be accountable for your behavior and obligations.
WHO TO CONTACT?
In order to get the information you need, please refer to the chart below for the person who can best help you with your camp needs.
|Topic||Time Frame||Point of Contact||Contact Information|
|Camp Information & Availability||January 1 – May 26||School Age Camp Directoremail@example.com|
|May 26 – August 14||Camp Office Administratorfirstname.lastname@example.org|
· Adding or Deleting AM/PM
· Switching sessions
· Dropping out of sessions
|January 1 – May 26||School Age Camp Directoremail@example.com|
|May 26 – August 14||Camp Office Administratorfirstname.lastname@example.org|
· App Download
· Finding Schedules
· Finding Camper Group
|May 26 – June 12|
10:00 am – 4:00 pm
|Camp Office Administratoremail@example.com|
|During the week of June 15-18 staff will only be available to answer calls and emails regarding any camp concerns between 10 am – 2 pm. No camp staff will be available Friday, June 19.|
· Billing Questions
· Missing Paperwork & Camp Space
· Payment Plans
· Financial Aid Information
· Tax Statements
· Childcare Flex Spending Statements
|April 1 – August 21||Nancy Dunham|
|Camp Media Questions|
· Photo Gallery Questions
· Newsletter Questions
|June 22 – August 14||Camp Media Coordinatorfirstname.lastname@example.org|
PARENT COMMUNICATION DURING THE CAMP SEASON
Whenever you have questions or concerns related to the camp program, please direct them to the Camp Director or your child’s Activity Leader. Proper action can only be taken when clear communication happens. All phone messages will be answered within 24 hours. Camp Director will return calls between 4 and 5 p.m. Or if you would prefer, you can email us at email@example.com . If you would like to speak with someone in person, please stop by the camp office between 9:00 am – 4:00 pm and we will be happy to assist you.
WEEKLY EMAILS FROM OUR CAMP MEDIA SPECIALIST
We will be sending home emails once per week outlining camp happenings that are specific to your camper. Please understand that the emails will be sent to the address that you have provided on your camper’s medical form. These emails will highlight group activities, upcoming events, camper and staff highlights, Big Fun Time, Group Photos, etc.
Full Day Camp– Full day camp is separated into categories:
- Explorer Boys (1st -3rd grade): Groups in the Junior Boys division have 12-14 campers and 2 counselors.
- Explorer Girls (1st -3rd grade): Groups in the Junior Girls division have 13-15 campers and 2 counselors.
- Super Seniors (4th – 7th grade): Groups in the Senior division have 20-25 campers with 2 counselors as these campers tend to be more independent.
- SKOR Camp (1st – 6th grade): These campers will be assigned a counselor with a minimum of a 1:2 ratio.
The groups are determined by age, gender and the grade they are entering in Fall 2020. We will do our best when grouping, but it is extremely important that we have grade and friend request by April 1 due to the number of campers in the program.
Specialty Camps– Specialty camp options are made up of campers 8-12 years old.
- Sports group has between 20-35 campers and is co-ed (though primarily boys).
- Gymnastics camp is a group of 10-25 girls. This group is divided into smaller groups with similar abilities during skill building times.
- Performing Arts camp is a group of 10-20 campers (primarily girls) who will work on a performance each session. These campers will work on all aspects of their productions.
- Tennis Camp is one group of 10-12 campers. This group is co-ed and typically has an even mix of boys and girls. This group is divided into smaller groups with similar abilities during skill building times (9:30 am – 11:30 am).
- Makers Camp is one group of 13-18 campers. This group is co-ed and typically has an even mix of boys and girls. This group typically works on group projects with pairs or groups of 2-3 in the morning.
Teen Camps – Camp Options for campers 13 – 15 years old.
- LIT– Leaders-in-Training is made up of campers 13 – 15 years of age who are divided into two separate groups by age. Each group has between 20 – 22 campers and is co-ed.
- Friend requests can only be submitted for the Full Day School Age Camp (1st-7th grade/6-12-year-old) Option. All other camp options are very specialized.
- If you would like your child grouped with a friend, you can make that request at the time of registration. You must provide the friend’s first and last name. Without a full name, the request cannot be honored.
- For consistency and staff ratio purposes, requests are limited to one friend for the summer – not one per session.
- Please remember a request, is not a guarantee.
- All regular camp groups are separated by age and gender, making it impossible to place a boy and girl in the same group, or children of different ages.
- No friend requests can be taken for Vacation Camps due to limited number of groups.
- Remember, camp is a great opportunity for children to meet and make new friends!
The Summer Day Camp staff is trained to deal with children in a positive manner that builds self-esteem. However, sometimes it does become necessary to correct a child’s behavior when that behavior is inappropriate and/or challenging. Counselors will try positively to redirect a child’s behavior and, if necessary, will seek the assistance of the Behavior Team. If the inappropriate conduct issues continue, the parents will be notified, and further disciplinary action will be taken.
Behavior Specialist Team:
We will have a team of Behavior Specialists on staff this summer. They are responsible for effecting positive behavioral changes in campers; providing supportive intervention to counselors and/or campers; complying with Federal & State policies and regulations. This key aspect of working on the team is identifying needs and being responsible for creating a safe, stimulating and supporting environment for all campers in our care. Communication with parents regarding major incidents will be conducted by this team. Discussion will take place regarding an appropriate plan of action.
The Zen Zone is a place where campers can go during the day when they are having a rough moment to decompress and have a little bit of time away from their group. This area will provide campers different sensory techniques to calm down including stress balls, sensory bottles, therapeutic games and toys, journals to write in, etc. This space allows campers with learning activities to redirect unwanted behaviors. This nurturing environment is designed to help campers succeed in building relationships and develop new skills for a positive camp experience. Incentive programs and documentation of issues are documented by the behavior specialist.
Bullying is when one or more children (the bully/ies) continually targets a child (the victim) and their actions would know that the bully’s actions physically or emotionally harm the victim, damage their property or insult/demean the victim.
Camp Administration has a zero-tolerance policy pertaining to physical actions against others, stealing, bullying, and disrespect for staff and property. These actions are disruptive and result in negative experiences for everyone. The Camp Administrative Staff reserve the right to suspend or terminate a camper’s participation at any time for failure to adhere to the rules and values of camp. Please understand that there will be no refunds given to children who are suspended or terminated for behavior issues. Behavior Specialist will provide behavior chart outline when needed.
MEDICATION: If your child needs to take any medication during camp hours, the medication must be delivered to the Health Office Administrator (who is certified in CPR/1st Aid and AED for the Professional Rescuer) in the camp office. It must be in its original container with the appropriate label and instructions, have your child’s name on it, and have the appropriate amount of medication needed for the duration of the illness or for the duration of your child’s stay at camp. A Medication Consent Form must be completed prior to the first day of your camper’s session.
ASTHMA: Campers are not permitted to keep asthma inhalers in their bags for safety reasons. Other campers should not have access to that medication. In addition, our certified staff need to document all medication dispensation according to state guidelines.
ALLERGIES: If your child suffers from severe allergies, diabetes or any other debilitating condition, you must also fill out a Food Allergy Action Plan (signed by a doctor) for staff to follow in the event of an emergency (allergy sufferers must also provide an Epi-pen and Benadryl to the Office staff). Counselors are going to be advised to wristband all campers with food restrictions for Theme Days and Elective Time activities that involve food.
ILLNESS: If your child has a communicable disease, they may not return to camp without a doctor’s note. If your child becomes ill at camp, you will be notified immediately to pick up your child. The YMCA does not provide care for sick campers. Please understand that children may not return to camp until they are fever free for 24 hours. The same holds true for children who have been vomiting or have diarrhea. In accordance with our State License, parents are to pick up their sick child or send an authorized person to pick up the sick child within 30 minutes of notification.
INJURY: If your child becomes injured at camp, you will be notified. All Camp Administrators are certified in CPR/1st Aid and AED for the Professional Rescuer, as well as many additional staff located around the campgrounds. The Health Office Administrator will always be available in the camp office for first aid attention. Campers with serious injuries that require emergency medical attention will be transported to St. Clare’s Hospital in Denville unless otherwise specified by the Emergency Medical Team or indicated on your camper’s medical form. Parent will be notified.
EXTREME HEAT: Most of our summer camp program takes place outdoors. However, a good portion of camp is shade covered from the trees, tents and a pavilion. We also provide water related afternoon activities to cool campers down (i.e. water slides, sprinklers, misting stations to cool off the air, etc.). Each afternoon campers are provided with indoor (air-conditioned) and outdoor activity choices.
SUNSCREEN: All groups have scheduled times for application. We have hypoallergenic SPF 30 sunblock available for all campers for morning and afternoon application. Counselors will supervise campers during sunblock application. We do encourage all parents to apply sunscreen to their campers before dropping them off in the morning. Sunscreen will not be applied on cloudy or rainy days.
HYDRATION STATIONS: Camp will have two separate chilled water filtration stations where campers can fill up water bottles as needed throughout the day. We encourage each camper to bring a labeled (camper name and group number) water bottle each day. The filling stations will also have a water fountain component if a camper does not have a water bottle.
- Two sports fields
- Shaded Lower Picnic Area with Volleyball Net
- Outdoor Picnic Pavilion with Water and Electricity
- Blacktop area for Four-Square and Basketball
- Outdoor bathrooms, changing Rooms and shower area, separate from Membership for camper safety
- Large Event tents for extra shade and seating
- GA-GA Pit with turf surface
- Air-conditioned gymnasium
- Onsite 6-lane indoor pool
MORNING AND AFTERNOON SNACK:
We recommend that you pack your child additional healthy snacks (granola bars, crackers, apples, etc.), to have throughout the day. We have a scheduled snack time twice per day. You should also pack your camper a snack for post-supervision if they are in the aftercare program.
A catered buffet lunch program is provided for all campers except for LIT’s on Mondays, Wednesdays and Fridays. You must have selected lunch or bring from home prior to the session starting. Counselors are responsible for bringing campers to the buffet lines daily. Please understand that camp staff cannot force a child to eat. We will provide an alternate station of cereal and wow butter and jelly with crackers for those campers who do not like the catered options. Drinks are not included with catered lunch. Please send water bottle/drinks from home.
Please understand that with the combination of weather and activities, it is very important that every camper eats throughout the day. We do our best to select a variety of kid friendly choices for the campers, however, it is difficult to please 450 campers. Individual drinks are not included in the lunch program.
If there is a day that your camper will not be participating in the lunch program, they will need to bring a lunch to camp. An insulated lunch bag with an ice pack is recommended, as there is no refrigeration or microwave service available. PLEASE LABEL ALL ITEMS WITH NAME AND GROUP NUMBER. NO GLASS BOTTLES ALLOWED. Credits will not be given for days your camper does not participate in the lunch program.
After lunch the campers participate in Recreation Time (one for Explorer Villages and the other for Super Sports, Adventure and Teen Villages). By splitting into two recreation periods this will minimize wait times for ice cream. During this period campers can socialize with campers from other groups and have ice cream. Campers are supervised by administrative staff members who are stationed in the playground, blacktop, tent and pavilion areas, while their counselors take their lunch break.
Ice cream is available each day during recreational lunch time (separate periods for Juniors & Seniors). Permission for ice-cream must be given through PlayerSpace at the time of registration.
For this summer each camp group has a unique schedule based around swim periods for the week. Each schedule includes the following components: Group Time, Elective Time, Big Fun Time (BFT) and Treat Tuesdays as well as a snack time. See below for more information about each component.
Each group will participate in group time five times per week. Group time is a great way for the group to work together in a counselor run activity and learn interesting and exciting skills. Activities can include active games, table games, crafts, science experiments, contests, etc.
PM SNACK TIME:
A 15-minute period each day will be allotted where campers can sit, rest and enjoy a snack from home. Please follow healthy guidelines. No candy please.
Campers will be given a fun treat in the afternoon on Tuesdays. They will be distributed by the Activity Leaders and the camp director.
Currently, children have a choice of activities to participate in for the day. Choice should be reviewed with campers each day prior to elective time via the link on the website. This elective time gives campers an opportunity to be with campers from other groups as well as other staff. Campers must stay in the area they chose for the afternoon, for safety and security purposes to reduce behavior incidents. This will also ensure that campers are engaging in activities for the hour, rather than just running around.
The activity areas are as follows:
- Field Games – Field 1
- Special Sports & Games – Gymnasium
- Board Games & Card Games – Pavilion
- Chill Out & 9-Square – Back Picnic
- Arts & Crafts – Tent
Fun Fridays are the exception so that all campers have the opportunity to experience the “Fun Foodie Bars,”while also moving around from area to area.
BFT (Big Fun Time):
A 30-minute period once per week is provided when the Activity Leaders for 3-4 groups at camp will run an entertaining and exciting large group activity. This time will showcase the cool and silly personalities of the staff while engaging the campers in some group fun!
The summer aquatic program is intended to give campers a balance of instructional and recreational swimming. There are two instructional swim periods per week with the last 5-10 minutes of the second swim period being recreational. All children will be evaluated the first day of each session for safety. They will be asked to demonstrate their abilities by swimming one length of the pool. Those not able to swim the length safely and without struggling or stopping will be given a bubble device to wear requiring them to stay in the shallow end of the pool. The other children will be placed according to their ability and relative size. There are no swim evaluations given at the end of the summer, because the lessons do not follow the set progression that our year-round swim lesson follow. Questions specific to swimming lessons and swim groups should be directed to the Aquatic Director, Ed Soder. He can be reached at 973-507-7022 or via email at Eds@lhymca.com .
Those children with shoulder length hair or longer will be required to pull hair back in a ponytail. All children must shower before swimming. All children who are not swimming must go to the pool balcony during his/her swim time. Please understand that we do not force any campers to swim. Some groups will have swim time during elective time. During these swim periods, campers are given a choice between elective and swim.
Of course, if you would like your camper to swim, please send a note to the counselor communicating your request and we will try our best to motivate your camper to participate.
NEW! EARLY PICK UP PROCEDURES:
Parents and Guardians who wish to have their child picked up prior to dismissal must call (973-507-7047) or email (firstname.lastname@example.org ) the camp office 30 minutes prior to pick up. The Camp Office Administrator will call to the camper’s group and have the staff collect their belongings and have them waiting at the camp office for a quick and easy pick-up.
Please be aware that children will be kept outside through light rain/drizzle. The campers will rotate throughout the YMCA building, pavilion, and tent areas. Campers will only be moved inside when rain is heavy, or thunder and lightning are present, while also being necessary to utilize offsite facilities. If we are using an off-site rain schedule, you will be notified via the email you provided the morning of by 8 am. Typically, this will happen if the morning forecast calls for rain all day long. Drop off and pick up are still at the YMCA and we will provide busing at no additional cost.
OFFSITE RAIN FACILITIES:
- Community Church – Mountain Lakes
- Craig School – Mountain Lakes
- PS2 Athletics – Wayne
- Pius – Montville
- Bowling or Movie Trip
Rain Day locations and information will be posted by 7 am:
- An email alert will be sent to the email address you provided.
- A text message will be sent to your primary cell phone if you have provided us with your carrier.
- It will be posted on our website on the camp parent page and home page alert.
- Please do not call the YMCA front desk as they will not have camp specifics.
For the Summer Camp Program to be fun and safe, there needs to be rules. It is each camper’s responsibility to follow the policies listed below. Please review with your child before the start of camp.
• Follow directions at all times.
• Give turns and share with others.
• Solve problems positively.
• Be kind and respectful.
• Treat others the way you would like to be treated.
• Be a friend and include and help others.
• Keep hands and feet to yourself at all times.
• Use polite words in an appropriate voice.
• Respect all property.
• Care for and encourage one another.
• Clean up and keep area neat for others.
• Accept consequences.
• No cell phones or any other electronic devices.
• THERE IS A ZERO TOLERANCE POLICY FOR HITTING AND BULLYING.
• THERE IS A ZERO TOLERANCE POLICY FOR STEALING.
• THERE IS A ZERO TOLERANCE POLICY FOR DISRESPECTING STAFF.
The above rules are necessary for the program to be a positive environment for all. The rules of the Summer Camp program are to ensure that everyone has a good time and remains safe. If a camper has trouble following the above rules, he/she will be referred to the Behavior Team. Camp Administrators reserve the right to suspend/terminate a camper at any time due to disrespectful behavior (no refunds will be given).
LOST AND FOUND
Lost and Found is located next to the camp bathrooms. This area will be organized by the type of item lost in labeled bins. Due to the large number of campers and the volume of items that are found not labeled, lost items are only kept for one week. Group counselors will encourage campers to look through lost and found items before the end of each week. Labeling all your campers’ personal items with name and group number will help us in being able to distribute such items directly to groups and not to the lost and found area. Please do not send new/expensive items, especially towels to camp. Any items not claimed from Lost and Found each Friday, will be discarded by 6 pm.
CELL PHONE POLICY
Cell phones are strictly prohibited at camp for the safety and security of the campers. Cell phones that are found will be confiscated from the camper and brought to the camp office. Parents may pick them up from the camp office at pick up.
1st offense: Verbal Warning
2nd Offense: Camper will be suspended for one day following the incident.
3rd Offense: The camper will be terminated from the program. NO EXCEPTIONS. No refunds for missed time.
As per state guidelines, campers are not permitted to go to the bathroom without a counselor accompanying them.
We recommend that all campers bring a backpack to camp every day to keep his/her belongings together. Please check your camper’s backpack every evening to ensure that no one else’s belongings accidentally ended up in your camper’s backpack. If this did happen, please return lost items to the camp office the next day.
Please understand that if any camper is found going through another camper’s backpack the consequences will be as follows:
- 1st offense – verbal warning.
- 2nd offense – one day suspension from the camp program.
- 3rd offense – termination from the camp program with no refund for missed time.
GENERAL CAMP POLICIES:
When allowing your child to participate in the YMCA, the following policies must be followed:
- Your camper is a child who can and will participate fully in the program and is in good physical condition, unless otherwise communicated to the Camp Director in writing.
- A camper is expected to enter camp at the beginning of a session and remain until the end of the session. No reduction in cost can be made for late arrivals, early departures, or days missed. We cannot split the sessions.
- It is agreed that the camper will cooperate and accept camp guidance in standards of behavior. Failure to adhere to these standards may result in suspension or dismissal with no refund.
- Day Camp activities/themes may be rescheduled at the discretion of the Camp Administrators.
- Rules for acceptance and participation in the program of the YMCA are the same for everyone regardless of race, color, ethnicity, religion, gender or gender identity.
- For the security and safety of all children, no person may enter the campgrounds unless accompanied by an Administrative Staff member. You will need to report to the camp office before entering the grounds.
- The YMCA is not responsible for personal items brought to camp should they be misplaced or damaged. Parents who allow campers to bring items from home do so at their own risk.
- It is the responsibility of each camper to remember to bring his or her bathing suit, towel and backpack etc., home each day. While staff members will encourage campers to keep their belongings together in an orderly fashion, they will not be held responsible for items that do not make it home each day.
PAYMENT & PAPERWORK POLICIES:
When registering for camp, the following payment policies must be honored:
- A $100 Deposit is required at the time of registration for each session.
- Deposits and monies are refundable until March 1, 2020 (minus a $50 administrative fee per camper per session).
- The fee for the session 2 trip will be optional. Therefore you will only be charged the trip fee if your camper is signed up to attend.
- Withdrawals from the Camp Program not received in writing by May 1 will result in loss of all camp fees.
- All camp forms must be completed within 5 business days of registration. Within 36 hours of registration you will receive a link via Playerspace to log in and fill out forms online. Registration is not complete until all forms have been received and approved by YMCA Staff.
- Camp balances are due no later than May 1, 2020.
- All registrations after May 1 will require full payment at the time of registration.
- Financial Assistance applications, for those who qualify, are available at www.lakelandhillsymca.com or at the member service desk as of January 2020.
- When registering for camp please submit completed Financial Assistance application with all required documentation and a $50 registration fee per session per child.
- Letter for tax purposes will be mailed in January 2020. The YMCA tax ID number is 22-155-9438.
- Refunds will not be given if a discipline problem arises. Credits will not be given for camper absences.
- Camp payments may be mailed to the YMCA or paid on the website. If you would like to personally deliver your payment, you can do so at the Member Services Desk during normal business hours.
- All requests for changes in camp type or session must be done in writing and addressed to the Camp Director – email@example.com – and will be handled based on availability. After May 15, please send camp change emails to firstname.lastname@example.org.
- Campers in Session 2 can participate in an optional field trip to Dave & Busters in Wayne from 9 am – 2 pm on Friday July 17
- The trip fee is $35/camper and is due at the time of registration
- If a camper does not attend the trip, there is no camp on that day
- Campers will enjoy unlimited arcade games, buffet lunch (chicken bites, pizza bites, French fries and unlimited drinks) and a $15 game card for all ticket-earning games
- Campers can bring spending money to re-load game cards (optional)
- Our time at the facility is exclusive to us, therefore it will NOT be open to the public
- LIT’s will have a different trip on that day which will be outlined on their calendars in June
- After registering for camp, you will be sent a link to sign up for PlayerSpace. Please check your email for the link.
- You will log in to PlayerSpace using the same email account that you use at the Y. Your password will be different. PlayerSpace has different password requirements and you must enter a unique password.
- All forms and signatures are now handled through the PlayerSpace website. You will be required to fill out each form and sign it for your child to enter camp.
The PlayerSpace website is also used to assign emergency contacts and attach your emergency contact photos.
- To log in to the website go here:
- You will use the PlayerSpace app for drop-off and pickup. The app is available on iPhone and Android. Search for “PlayerSpace.”